Conflicts Analyst/New Business Intake Specialist – Newark

Sills Cummis & Gross P.C. is a full-service corporate law firm with offices located in New Jersey, New York, and Florida. The Firm prides itself on providing quality and effective legal services to a diverse range of clients from Fortune 500 companies to emerging growth businesses and foreign corporations conducting business within the United States.

It is our goal to be the best service provider to our client base. To achieve this goal, we understand that our team is our greatest asset. By working at Sills Cummis & Gross you will have a distinct and unique opportunity of long-term professional development, diverse assignments, and a supportive work environment. The successful candidate will join a team of highly skilled lawyers and support staff and be a contributing member to a sophisticated and successful legal practice. We will provide you with the tools and training to support our attorneys and provide you with a platform to share your ideas and develop your skills.

We are currently looking for a motivated, innovative, and experienced Conflict Analyst/New Business Intake. The position will include conflicts analysis, data entry, database management and general office work. The energetic individual will work in the Conflicts/New Business Intake Department reporting to the Director of Operations. The Conflicts Analyst is responsible for providing Conflict of Interest searches regarding new business and be responsible for processing the Firm’s new matter forms.

Essential Functions:

• Conduct thorough research, analysis and documentation of potential conflicts of interest associated with new clients and matters.
• Perform various duties such as filing and scanning, data entry, cross-referencing, copying, and retrieval.
• Review documents submitted for new client and existing client/matter acceptance.
• Perform conflict of interest search for Attorneys and staff members and resolving conflicts.
• Timely responsiveness to Attorney, Paralegals and Legal Assistants with conflict interest checks, client/matter status and support.
• Ensure all firm policies and procedures are adhered to before new clients are opened.
• Maintain accurate conflict database and provide excellent customer service to legal assistants and attorneys.
• Working knowledge of professional responsibility and legal ethic rules pertaining to conflicts.
• Employ and enforce risk management processes and procedures.
• Contribute to new business conflicts and intake process, procedure and technology improvement to enhance efficiency and manage risk
• Other duties and responsibilities as assigned.

 Competencies:

• Exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Strong work ethic.
• Ability to handle confidential and sensitive information with the appropriate discretion
• Sound judgement and problem solving skills.
• Strong organizational and time-management skills.
• Ability to work independently, handle a high volume of work efficiently, and accept a high degree of accountability.
• Ability to multitask and prioritize assignments while consistently delivering quality work product
• Proven experience performing under pressure in a fast-paced environment, both individually and within a team setting.
• Proficiency with Microsoft Office, particularly with Excel and Access and Intapp Conflicts, and Aderant preferred
• Must have ability and willingness to work outside normal business hours as needed.

Education and Experience:

• 2+ years of conflict experience in the legal industry
• Bachelor’s degree

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We offer a competitive salary and for full-time roles, a benefits package including:

• Medical, Dental, Vision plans
• Life Insurance
• Short-term and long-term disability plans
• 401K
• 18 days of paid time off (PTO)/year, paid holidays, and floating holiday(s) to take as you wish (25 days of PTO/year after 5 years of service)
• Health Savings and Flexible Spending Account options to help save money on healthcare.
• Transit Commuter Benefits
• Wellness – Gym reimbursement
• Employee Assistance Program
• Pet Insurance

The base annual salary range for this role is $60,000 to $90,000.  This is a non-exempt position, that reports to the Director of Operations. Base annual salary depends on a wide array of factors, including but not limited to skill set, years and depth of experience and certifications. This is a hybrid position reporting to our Newark, NJ location.

Sills Cummis & Gross is committed to providing an equal employment opportunity for all applicants and employees. All employment decisions including those relating to hiring, promotion, transfers, benefits, compensation and placement, will be made without regard to race, color, ancestry, national origin, citizenship, age, physical and/or mental disability, medical condition, pregnancy, genetic characteristics, religion, religious dress and/or grooming, gender, gender identity, gender expression, sexual orientation, marital status, U.S. military status, political affiliation, or any other class protected by state and/or federal law.

Qualified candidates should submit cover letter and resume to Millie Cruz, Administrative Manager, here.