Word Processor – Newark

Sills Cummis & Gross P.C. is a full-service corporate law firm with offices located in New Jersey, New York, and Florida. The Firm prides itself on providing quality and effective legal services to a diverse range of clients from Fortune 500 companies to emerging growth businesses and foreign corporations conducting business within the United States.

It is our goal to be the best service provider to our client base. To achieve this goal, we understand that our team is our greatest asset. By working at Sills Cummis & Gross you will have a distinct and unique opportunity of long-term professional development, diverse assignments, and a supportive work environment. The successful candidate will join a team of highly skilled lawyers and support staff and be a contributing member to a sophisticated and successful legal practice. We will provide you with the tools and training to support our attorneys and provide you with a platform to share your ideas and develop your skills.

We are currently looking for a motivated and experienced Word Processor. The position will provide legal assistance to attorneys, focusing on detail and accuracy. This position will be the first point of contact for users seeking word processing assistance and/or document problem resolution. The position requires an advanced level of familiarity and knowledge with technology and with a willingness to learn rapidly. A professional, personable demeanor is essential and with a dedication to customer service. The successful candidate will be self-motivated, flexible, and willing to go the extra mile to solve problems. Advanced communication and people skills are critical to success.

Essential Functions:

Word Processor with a strong technical legal background, capable of working independently and with all users seeking word processing assistance and/or document problem resolution.

• Respond to incoming administrative tasks in timely manner;
• Document production and editing utilizing Document production and editing utilizing Microsoft Office, particularly Windows 10 & Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign, and similar software;
• Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines;
• Printing complex documents;
• User support and customer service. Providing technical assistance via e-mail, phone, helpdesk ticketing system and in-person;
• Facilitating the creation/edition of Tables of Authorities and Table of Contents using Best Authority; hyperlinking utilizing Westlaw and Lexis; Bookmarking;
• Data entry using various software applications and/or transcripts of analog/digital dictation; (BigHand)
• Entering attorney time and file expense reports, as needed;
• Knowledge and competence in E-Filing in both Federal and State Courts in NJ/NY;
• Knowledge and competence for In-Person/Virtual Notarization;
• Perform duties of department secretary when requested or required by department operations;

Competencies:

• Minimum of 5 years law firm secretarial and/or word processing experience;
• Advanced knowledge of multiple legal software: Microsoft Suite (Word, Outlook, Excel, PowerPoint), Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;
• Ability to multi-task and prioritize assignments; excellent attention to detail:
• Strong Customer Service Skills; flexiblity to stay late/come in early as necessary;
• Strong problem-solving skills;
• Strong organizational and interpersonal skills;
• Strong oral and written communication skills;
• Ability to quickly learn new technology and develop computer skills as required to meet users questions;
• Ability to work independently and complete a high volume of work in a timely manner

Education:

• High School Diploma required; Bachelor’s or Associate degree a plus.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We offer a competitive salary and for full-time roles, a benefits package including:

• Medical, Dental, Vision plans
• Life Insurance
• Short-term and long-term disability plans
• 401K
• 18 days of paid time off (PTO)/year, paid holidays, and floating holiday(s) to take as you wish (25 days of PTO/year after 5 years of service)
• Health Savings and Flexible Spending Account options to help save money on healthcare.
• Transit Commuter Benefits
• Wellness – Gym reimbursement
• Employee Assistance Program
• Pet Insurance

The base annual salary range for this role is $80,000 to $110,000.  This is a non-exempt position, that reports to the Administrative Manager. Base annual salary depends on a wide array of factors, including but not limited to skill set, years and depth of experience and certifications. This is a hybrid position.

Sills Cummis & Gross is committed to providing an equal employment opportunity for all applicants and employees. All employment decisions including those relating to hiring, promotion, transfers, benefits, compensation and placement, will be made without regard to race, color, ancestry, national origin, citizenship, age, physical and/or mental disability, medical condition, pregnancy, genetic characteristics, religion, religious dress and/or grooming, gender, gender identity, gender expression, sexual orientation, marital status, U.S. military status, political affiliation, or any other class protected by state and/or federal law.

Qualified candidates should submit cover letter and resume to Millie Cruz, Administrative Manager, here.